How to download Encumbrance Certificate in Uttar Pradesh
You can get the Khasra Land Records in Uttar Pradesh online easily via mypatta without visiting the Sub-Registrar office.
- Open mypatta and log in or sign up if needed.
- Go to property documents, ensure “Uttar Pradesh” is selected as the state, then tap the “Encumbrance Certificate” icon.
- Enter required information.
- Tap “Search”
- Once the Encumbrance Certificate is available to download, tap “View Document”. You can now save or share or download this document in PDF on your device.
What Is an Encumbrance Certificate in Uttar Pradesh?
An Encumbrance Certificate is a certificate issued after the Registration Department searches its records for registered dealings connected with the property details and period stated in the application.
In Uttar Pradesh, it is officially described as a Non-Encumbrance Certificate, भारमुक्त प्रमाणपत्र, or Barah Sala. The State’s official manual states that these certificates are issued under Section 57 of the Registration Act, 1908 and Rules 327–328 of the Uttar Pradesh Registration Manual.
The certificate is intended to help determine whether relevant registered transactions were found against the searched property during the stated period. Depending on the search result, it may:
- list registered instruments connected with the property; or
- state that no relevant registered entry was found for the details and period searched.
The certificate is based on the registration records maintained by the concerned office. Under the Registration Act, registration offices maintain Book No. 1 for non-testamentary documents relating to immovable property. The connected indexes contain the names of persons executing and claiming under registered documents, along with property particulars prescribed for the index.
Section 57 permits inspection of Book No. 1 and its connected indexes upon payment of the applicable fees and also permits copies of entries to be supplied. Uttar Pradesh’s Encumbrance Certificate service operates within this registration-record framework.
An EC is particularly useful when a buyer wants to check whether the registration records show:
- an earlier sale;
- a mortgage;
- a gift or release;
- a registered lease;
- a partition;
- a later transfer by the seller; or
- another registered instrument affecting the property.
However, the certificate does not independently determine whether the person named in a transaction had a valid title. It reports what was located in the searched registration records.
What Information Does an Encumbrance Certificate Contain?
The exact format can depend on the property, search result and Registration Office. A UP Encumbrance Certificate will generally identify the scope of the search and either list relevant registered dealings or record that none were found.
| Certificate detail | What it indicates | What should be verified |
|---|
| Issuing Registration Office | Office whose records were searched | Whether it is the correct Sub-Registrar Office for the property |
| Certificate or application particulars | Identifies the application and issued certificate | Whether the number and issue date are complete |
| Search period | Dates or years covered by the certificate | Whether the entire required period was searched |
| District, tehsil and locality | Revenue and registration location used for the search | Whether it matches the deed and current records |
| Property description | Khasra, plot, house or other property particulars | Whether the exact property was correctly entered |
| Owner or co-owner names | Names against which the records were searched | Whether all present and previous owners were included where necessary |
| Registered-document details | Instrument, document number, date, parties and office details where found | Whether the connected registered deed has been obtained |
| Search result | Registered entries found or no entry found | Whether the result is being interpreted only for the stated scope |
| Digital authentication | Signature or electronic authentication of the issuing authority | Whether the certificate can be verified on the official portal |
The official application manual requires the applicant to enter the district, tehsil, Registration Office, village or mohalla, search period, owner or co-owner’s name and property description. These inputs define the search conducted by the Registration Department.
The official checklist similarly requires the applicant to keep the property records available and correctly enter the property description and names of the owner or co-owners.
This means that an apparently clear certificate may still be incomplete where:
- the wrong village or mohalla was entered;
- a Khasra, house or plot number was omitted;
- only one spelling of the owner’s name was searched;
- an earlier property number was not included;
- the wrong Registration Office was selected; or
- the search period was too short.
The certificate should therefore be read with the original application particulars.
Which Registered Transactions May Appear in the Certificate?
An Encumbrance Certificate may show registered instruments that create, transfer, restrict or extinguish rights in immovable property.
Section 17 of the Registration Act requires registration of instruments of gift and other non-testamentary instruments that create, declare, assign, limit or extinguish rights, title or interests in immovable property of the prescribed value.
Depending on the records and the property searched, the certificate may therefore refer to:
- sale deeds;
- gift deeds;
- mortgage deeds;
- release or relinquishment deeds;
- partition deeds;
- settlement deeds;
- registered leases;
- agreements affecting rights in the property;
- rectification deeds;
- cancellation instruments;
- development-related instruments; and
- registered court orders, certificates or instruments filed in the registration records where applicable.
Some instruments may be registered optionally under Section 18, including certain short-term leases and instruments concerning lower-value interests. If such a document was registered and properly indexed against the property, it may form part of the searchable registration history.
Every entry must be interpreted according to the nature of the instrument.
For example:
- A sale deed may record a transfer of ownership.
- A mortgage deed may show that the property was offered as security.
- A release deed may show that one co-owner relinquished a share.
- A partition deed may divide rights among joint holders.
- A lease may create possession or enjoyment rights for the stated period.
- A rectification deed may alter the area, property number or description in an earlier deed.
- A cancellation deed may purport to cancel or modify an earlier transaction.
The certificate may identify a registered document, but it usually does not reproduce all its clauses. The complete deed or its certified copy should be obtained to understand the rights, conditions, area, consideration and property schedule.
What Does the Search Period in an EC Mean?
The search period defines the time window for which the Registration Department examined its records.
If a certificate covers 1 January 2018 to 31 December 2025, it reports the result of the search only for that period. It does not state what happened before 2018.
The official Uttar Pradesh manual currently states that the online system has been created for issuing Encumbrance Certificates covering the preceding 12 years. This is why the certificate is also called Barah Sala, meaning a 12-year search.
The selected period is important because an earlier transaction may still affect the property even though it falls outside the certificate.
For example, a 12-year certificate may not reveal:
- a mortgage registered 15 years ago that was never formally released;
- an older sale or gift forming part of the title chain;
- a long-term lease registered before the searched period;
- an earlier partition or settlement;
- a deed containing restrictions that continue to affect the property; or
- an older property number under which the transaction was indexed.
A 12-year certificate should therefore not automatically be treated as a complete 30-year or root-title search.
Where a longer title history is required, the buyer may need to examine:
- mother deed and link deeds;
- earlier registered instruments;
- certified copies from the Registration Department;
- searches under previous owners’ names;
- old Khasra, plot, house or municipal numbers; and
- records from an earlier Sub-Registrar Office where jurisdiction changed.
The correct search period depends on the nature and history of the property. A recently purchased apartment and ancestral agricultural land may require very different historical enquiries.
How to Apply for or Obtain an Encumbrance Certificate in Uttar Pradesh
The Uttar Pradesh Stamp and Registration Department provides an online service for applying for the भारमुक्त प्रमाणपत्र/बारह साला through the official IGRSUP portal.
The applicant should first keep the relevant property records available. The official checklist requires correct property particulars and the names of the owner or co-owners, while stating that no document needs to be uploaded with the online application.
The application broadly requires:
- applicant details;
- district and tehsil;
- concerned Registration Office;
- village or mohalla;
- search period;
- owner or co-owner names; and
- sufficient property description.
The process should be kept document-focused: identify the property accurately, enter the search particulars, make the prescribed payment and retrieve the digitally signed certificate through the official certificate-receipt and verification facility.
The current official manual states that the fee is ₹10 per year, subject to a maximum of ₹100. It also provides that the digitally signed certificate should be uploaded within a maximum of seven working days under the applicable public-service framework.
The issued certificate can be retrieved or verified through the official option for certificate receipt and verification. The certificate-retrieval facility presently requires the application number and application date.
The official checklist states that online payment may be made through the supported electronic-payment modes and that no separate application document needs to be uploaded.
How to Read and Verify the Certificate Details?
An Encumbrance Certificate should be read from the scope of the search towards the individual transaction entries.
Confirm the correct Registration Office
Check whether the certificate was issued after searching the office that maintained the relevant property-registration records.
A search in the wrong Sub-Registrar Office may produce a nil result even though documents exist elsewhere.
Verify the property description
Compare the certificate with the registered deed and current land or municipal records.
For rural land, examine:
- district and tehsil;
- village;
- Khasra or Gata number;
- subdivision or minjumla details;
- area; and
- recorded landholder names.
For urban property, examine:
- mohalla or locality;
- house or plot number;
- municipal property number;
- building and flat details;
- area; and
- owner or co-owner names.
Check the search period
Confirm the first and last dates covered. Do not describe the property as free from encumbrances for a period outside the certificate.
Read every transaction entry
For each registered entry, note:
- nature of the document;
- document number;
- registration year and date;
- names of the parties;
- property particulars;
- consideration or secured amount, where shown; and
- Registration Office.
The complete registered instrument should then be obtained and examined.
Confirm whether a burden was later released
A mortgage entry should be followed by an appropriate release, reconveyance or satisfaction instrument where the liability has been discharged.
Similarly, an earlier agreement, lease or charge should be examined to determine whether it expired, was cancelled or continues to affect the property.
Verify the digital authentication
The certificate should be obtained through the official portal and checked through the certificate-verification facility. A forwarded PDF, edited image or screenshot should not be relied upon without verifying the application and certificate particulars.
Compare with the wider property search
UP’s integrated property-search facility separately provides registered-deed details and, where available, information from the Record of Rights, revenue and civil courts, cadastral maps, utilities and CERSAI. This demonstrates that an EC is only one part of the broader property-verification exercise.
A certificate should be investigated further where:
- the owner’s name is incomplete or differently spelt;
- the property number does not match the deed;
- the certificate covers only part of the required period;
- a mortgage appears without a release;
- the same owner transferred the property more than once;
- the area differs between entries;
- an old and new property number are not connected; or
- the search result cannot be matched with the current property.
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Frequently Asked Questions
- 1. What is the Uttar Pradesh Encumbrance Certificate also called?+
It is officially referred to as a Non-Encumbrance Certificate, भारमुक्त प्रमाणपत्र or Barah Sala.
- 2. How many years does the online UP Encumbrance Certificate cover?+
The current official online system is intended for certificates covering the preceding 12 years. Older title and transaction records may need separate verification.
- 3. Does a nil Encumbrance Certificate prove that the property has no liability?+
No. It only means that no relevant registered entry was found for the property details, names, Registration Office and period searched.
- 4. Can a mortgage appear in the Encumbrance Certificate?+
A registered mortgage connected with the properly searched property may appear. The buyer should also check whether a later release or satisfaction document was registered.
Shivangi
Real Estate Content Writer
Shivangi is a real estate content writer with 3+ years of experience helping readers understand property documentation, land records, and legal requirements through clear and actionable content.
