How to Download EC in Andhra Pradesh
You can get the EC online easily via mypatta without visiting the Sub-Registrar office.
- Open mypatta and log in or sign up if needed.
- Go to property documents, ensure “Andhra Pradesh” is selected as the state, then tap the “EC” icon.
- Enter required information.
- Tap “Search”.
- Once EC is available to download, tap “View Document”. You can now save or share or download this document in PDF on your device.
Why Does an AP EC Show Several Document Numbers?
An EC records registered transactions connected with the property during the selected search period. MyPatta’s Andhra Pradesh EC guidance identifies transactions such as sales, mortgages, gifts, leases and other registered dealings as part of the transaction history reflected in an EC.
Therefore, a property that has changed hands several times may naturally have several document numbers.
For example, the EC may show:
2003 – Sale Deed2010 – Mortgage Deed2014 – Mortgage Release2017 – Gift Deed2022 – Sale Deed
These entries should be read as a timeline. The objective is to understand what happened to the property at each stage and whether the person now proposing to sell it has a properly connected title.
Start With the Nature of Each Document
Do not assume that every person whose name appears in the EC became an owner.
A bank may appear because of a mortgage. A family member may appear because of a release. Another person may appear because of a lease.
The document type determines why the parties are connected with the property.
| EC Entry | What You Should Check |
|---|
| Sale | Who sold, who purchased and what property or share was transferred |
| Mortgage | Who borrowed, which property was secured and whether the mortgage was later cleared |
| Gift/Settlement | What rights moved to the beneficiary |
| Partition | Which share or property was allotted to each person |
| Release | Which rights or encumbrance were released and in whose favour |
| Cancellation | Which earlier document was affected |
| Rectification | What detail in an earlier deed was corrected |
| Lease | What possession or usage rights were created |
Once the transaction type is identified, the document number becomes useful for locating the corresponding registered deed or Certified Copy where detailed examination is required.
How to Read Sale Entries
A sale entry usually indicates a registered transfer from one person to another.
Check the names of the seller and purchaser, document number, year, property description and extent transferred.
Then connect it with the next ownership transaction.
For example:
Document 125/2001 – A sells to BDocument 480/2012 – B sells to C
This provides a logical sequence.
But if the EC instead shows:
A sells to BC later sells the property
there is an unexplained gap unless another document establishes how C acquired rights.
The buyer should then look for a missing sale, gift, partition, succession-related document or another transaction connecting B and C.
How to Read Mortgage Entries
A mortgage entry does not usually mean ownership was transferred to the lender. It indicates that the property was used as security for an obligation.
The key question is what happened after that mortgage.
Suppose the EC shows:
2016 – Mortgage by Seller in favour of Bank2020 – Release of Mortgage
That sequence may indicate that the earlier encumbrance was subsequently dealt with.
However, if the mortgage appears without a later release or other satisfactory evidence of discharge, further verification is required before purchase.
Do not assume that an old mortgage has disappeared merely because several years have passed.
Where necessary, examine the mortgage document and subsequent release or lender documentation.
How to Read Gift and Settlement Entries
A gift or settlement can alter ownership without an ordinary sale.
For example:
2005 – A purchases property2015 – A gifts property to B2026 – B proposes to sell
In this sequence, B’s title does not arise from a purchase. It arises from the gift.
The buyer should therefore examine what exactly was gifted. Was it the entire property or only a share? Did the property schedule match the land now being sold?
The same approach applies to settlement deeds.
The absence of sale consideration does not make these transactions irrelevant to ownership.
How to Read Release Entries
The word release requires particular care because different types of rights may be released.
A co-owner may release their ownership share in favour of another co-owner. Alternatively, a lender may execute an instrument associated with releasing an earlier mortgage.
These transactions have very different effects.
For example, if two siblings inherited property jointly and one later released their share in favour of the other, that release may explain why only one sibling subsequently appears as seller.
The EC entry may identify the document, but the underlying registered instrument should be checked where the nature or extent of the released rights matters.
How to Read Cancellation Entries
A cancellation entry should not be interpreted as automatically erasing the earlier transaction from the property’s history.
First identify the document that the cancellation refers to.
Then examine:
- the original transaction;
- the cancellation document;
- the parties involved; and
- any subsequent transaction or dispute affecting the same property.
For example:
Document 300/2018 – Sale DeedDocument 450/2019 – Cancellation relating to Document 300/2018
The buyer should not simply conclude that the 2018 sale never mattered.
The contents and legal effect of the cancellation must be understood before deciding how the title chain should be treated.
What About Rectification Documents?
A rectification deed is generally used to correct an earlier registered document.
The correction may concern something minor, such as a spelling error, or something highly relevant to property identification, such as:
survey number, extent, boundary description or another part of the property schedule.
Suppose the original sale deed refers to Survey No. 125/1 but a later rectification changes it to Survey No. 125/2.
That change directly affects which parcel was transferred.
The original deed and rectification document should therefore be read together rather than treating them as unrelated EC entries.
How Should You Build the Transaction Timeline?
The easiest approach is to arrange every relevant EC entry from oldest to newest.
Then ask three questions at each stage:
Who held rights before this transaction?
What changed because of this document?
Does the next transaction logically follow from it?
A coherent history might look like:
1998 – A purchases property2007 – A mortgages property2011 – Mortgage released2015 – A gifts property to B2021 – B mortgages property2024 – Mortgage released2026 – B proposes sale
This sequence explains both ownership and registered encumbrances.
The EC becomes much easier to understand once the document numbers are converted into a chronological story.
When Should You Obtain the Actual Registered Document?
An EC entry is often enough to alert you that a transaction exists. It may not contain everything required to evaluate that transaction.
Obtain the relevant Certified Copy where you need to confirm matters such as:
property schedule, extent transferred, ownership share, conditions, corrected particulars or the exact nature of rights created.
MyPatta’s Andhra Pradesh Certified Copy service can be used to retrieve a registered document using its identifying details. MyPatta currently lists sale deeds, gift deeds, partition deeds and mortgage deeds among the registered documents available as Certified Copies.
Which Multiple Entries Should Make a Buyer Investigate Further?
Several document numbers are not themselves a red flag. The concern arises when the entries cannot be logically reconciled.
Further investigation may be needed where:
- one person sells property without an obvious earlier acquisition;
- a mortgage appears without a corresponding release or other evidence of discharge;
- the same property appears to have been transferred to different persons;
- the extent changes without explanation;
- a cancellation affects an important sale deed;
- a release is shown but its nature is unclear; or
- survey or property descriptions differ materially between transactions.
In such cases, obtain the underlying documents instead of relying on the abbreviated EC entries.
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- 1. Why does my Andhra Pradesh EC show many document numbers?+
Each number may represent a different registered transaction connected with the property during the searched period.
- 2. Does every document number mean there is an encumbrance?+
No. Some entries may record sales, gifts, partitions, releases or other ordinary property transactions.
- 3. What should I do if a mortgage appears in the EC?+
Check the mortgage details and determine whether it was subsequently released or otherwise properly discharged.
Shivangi
Real Estate Content Writer
Shivangi is a real estate content writer with 3+ years of experience helping readers understand property documentation, land records, and legal requirements through clear and actionable content.
