How to Download Certified Copy in Tamil Nadu: A Step-by-Step Guide
A Certified Copy (CC) in Tamil Nadu, also known as nakal, is an official copy of a property document registered at the Sub-Registrar Office (SRO). It includes sale deeds, gift deeds, partition deeds, or mortgage deeds. A certified copy is legally valid and can be used in place of the original for verification, legal, and financial purposes.
Key Takeaways
- Certified Copy or Nakal – A duplicate of the registered document issued by the SRO.
- Legally Valid – It carries the same legal authenticity as the original registered deed.
- Available Online – You can check and download Certified Copy online anytime through mypatta
- Search by Document Number & Reg Year – Quick retrieval using official registration details.
- Supports Transparency – Ensures access to past property transactions for verification
How to download Certified Copy/Nakal Online?
You can get the Certified Copy/Nakal easily through mypatta —without visiting the Sub-Registrar’s office.
Steps to Download Certified Copy Online:
- Open mypatta and log in or sign up if needed.
- Ensure “Tamil Nadu” is selected as the state, then tap the “Certified Copy/Nakal” icon.
- Enter SRO,Document Number and Registration year details.
- Tap “Search”
- Once Certified Copy/Nakal is available to download, tap “View Document”. You can now save or share or download this document in PDF on your device.
Information Contained in a Certified Copy (CC) in Tamil Nadu
- Document Number & Registration YearEvery registered document is assigned a unique document number along with the registration year.This helps in tracking, searching, and downloading the Certified Copy online (CC online) using mypatta
- SRO DetailsSpecifies the Sub-Registrar Office (SRO) where the document was originally registered.Ensures authenticity and allows easy reference in case of any disputes.
- Type of DocumentThe CC clearly mentions the nature of the document, such as Sale Deed, Gift Deed, Mortgage Deed, Partition Deed, Lease Deed, or Settlement Deed.This classification is important for understanding the legal purpose behind the registration.
- Property DetailsContains essential property identifiers like Survey Number, Sub-division Number, Village/Taluk, Extent of Land/Building, and Boundaries.Helps in locating the exact land parcel or property in question, avoiding disputes.
- Parties InvolvedLists the names of the buyer, seller, donor, donee, mortgagor, mortgagee, or heirs, depending on the transaction type.Serves as proof of ownership transfer or rights creation in the registered property.
- Transaction ValueThe Certified Copy also records the consideration amount (sale price or market value) as mentioned in the registered deed.This ensures transparency in financial dealings and helps in taxation matters.
- Registration Date & SealShows the date of registration when the transaction was officially recorded at the SRO.The official seal, signature of the registering authority, and digital seal validate the authenticity of the Certified Copy.
Role and Purpose of Certified Copy in Tamil Nadu
- Proof of Ownership – Establishes lawful property ownership without needing the original.
- Used in Legal Cases – Accepted by courts for disputes, inheritance, or partition suits.
- For Loan & Mortgage – Banks and financial institutions accept Certified Copy as valid proof.
- During Property Transactions – Buyers can verify ownership history via Certified Copy (Nakal).
- Backup for Lost Documents – If the original deed is lost, a Certified Copy acts as a replacement.
- Transparency in Land Deals – Helps prevent fraud by ensuring past transactions are accessible.
Important Tips and Considerations
- Always cross-check document number and reg year before applying online.
- Use the official SRO details to avoid errors in retrieval.
- Keep both physical and digital Certified Copies for safe recordkeeping.
- For legal cases, always request a recent Certified Copy to avoid outdated records.
- Old Certified Copies (Nakal) can also be retrieved online for historical property checks.
Expert Tip: A Certified Copy alone is not enough to confirm ownership. Always check it alongside Encumbrance Certificate (EC) and Patta/Chitta for complete property verification. All these documents can be easily obtained through mypatta.
Frequently Asked Questions (FAQs)
- 1) Can I get a Certified Copy/Nakal of registration year 1974 or before?
Digitally signed Certified Copy is only available from year 1975 in Tamil Nadu.
- 2) What is the use of a Certified Copy/Nakal in property matters?
It serves as legally accepted proof of a property transaction and confirms who owns the property.
- 3) Can a Certified Copy be used in place of the original document for court cases?
Yes, Certified Copies are legally recognized and can be used as valid evidence in court cases when the original document is unavailable.
- 4) Can I request a Certified Copy for someone else’s property document?
Yes, Certified Copies are public records, and anyone can request them by providing the necessary document details and paying the applicable fees.
- 5) Can I use a Certified Copy as proof of ownership?
Yes. A Certified Copy acts as valid supporting proof of ownership, though the original Sale Deed remains the primary ownership document.
Key Takeaways
- A Certified Copy/Nakal in Tamil Nadu is an officially issued duplicate of your registered property documents.
- It can be obtained using the document number and registration year from the Sub-Registrar Office.
- It is legally valid for verification, loan processing, resale, and property-related legal matters.
- With mypatta, you can easily search, apply, and download the Certified Copy online—fast, secure, and hassle-free.
