What is a Certified Copy in Kerala?
A Certified Copy is a digitally signed copy of a property’s registered title deed and serves as a legally verified version of the original document, ensuring accuracy and legitimacy. It is issued by the Kerala Department of Registration.This certified document confirms that the transaction was recorded officially and can be used in legal, financial, and verification processes.
Importance of Certified Copy in Kerala
- Legal Proof: Acts as verified evidence of ownership or property transactions.
- Loan Application: Required while applying for home loans or property-based loans.
- Backup Document: Useful if the original deed is lost or damaged.
- Court Proceedings: Admissible in legal disputes related to property.
- Transfer of Ownership: Needed during mutation or other land transfer processes.
- Legal Heir Claims: Essential when legal heirs claim ownership after the death of the original owner.
- Document Verification: Used by government departments to verify land ownership during audits or surveys.
- Litigation Support: Used by advocates to prove title or ownership history in property-related cases.
- Preventing Fraud: Acts as a secure and digitally signed copy to avoid manipulation of property records.
How to get Certified Copy Online in Kerala?
You can download Certified Copy online easily via mypatta without visiting the Sub-Registrar office.
Steps to Download Certified Copy Online
- Open mypatta and log in or sign up if needed.
- Go to property documents, ensure “Kerala” is selected as the state, then tap the “Certified Copy” icon.
- Enter Book type, District ,SRO,Document Number and Registration year details.
- Tap “Search”
- Once Certified Copy is available to download, tap “View Document”. You can now save or share or download this document in PDF on your device.
What does a Certified Copy contain in Kerala?
The Certified Copy includes:
- Property location, survey number, boundaries
- Names of buyer(s) and seller(s)
- Date of registration
- Document number, registration office (SRO)
- Transaction value / consideration amount
- Digital signatures and government stamps
Certified Copy vs Encumbrance Certificate (EC) in Kerala
A Certified Copy is an official copy of a registered document It shows the full details of that document – like who bought or sold the property, property boundaries, and signatures. It’s useful when you lose the original document or need to show proof in court, for legal heir claims, or property transfers.An Encumbrance Certificate (EC), on the other hand, shows if there are any past transactions or legal dues on a property. It helps you check whether a property is legally clear and is mostly used while buying property or applying for a home loan.
In short:
- Certified Copy = Full copy of one document
- EC = History of all transactions on the property
Frequently Asked Questions (FAQs)
1.Is the Certified Copy legally valid?
Yes, it is legally accepted in courts, banks, property transfers, and verification processes.
2. Can NRIs apply for a Certified Copy online?
Absolutely. NRIs can request Certified Copies remotely via mypatta without visiting the Sub-Registrar Office.
3.Will the Certified Copy show stamp duty and registration details?
Yes, it includes all key details like stamp duty paid, registration number, date, parties involved, and property description.
4. Can I get a Certified Copy if the property is jointly owned?
Yes, Certified Copies include all parties involved in the transaction, including joint owners.
5. Will the Certified Copy include property boundaries and survey numbers?
Yes, the document contains detailed property identifiers such as survey numbers, plot details, and extent of land.
Key Takeaway
A Certified Copy in Kerala is an official duplicate of a specific registered document like a Sale Deed, while an Encumbrance Certificate (EC) shows the transaction history and financial status of a property. Both are issued by the Sub-Registrar Office and are important for different reasons—Certified Copy is used as legal proof of the document’s content and you can get it easily through mypatta.
